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Film Industry Executive Assistant

  • Down to the Smallest Detail Inc.
  • 01/31/19
  • Miami, FL
  • 33132
  • Full-Time
Film Industry Executive Assistant

Responsibilities include active participation in a new division of a major motion picture studio. This will entail interaction with promotional /ad agencies, film executives, film producers, etc. Working on special projects, and general administrative duties. We?re looking for an upbeat, personable, energetic, motivated self starter. The candidate must have an interest in national promotions, with experience preferred. Consistently projecting a friendly and professional demeanor, the assistant will be responsible for supporting the day-to-day administrative functions. The candidate must be a team player, a quick learner, have great attention to detail and strong follow-up skills. Lastly this person must be quick on their feet and have the ability to manage multiple projects with deadlines, multi-task efficiently, and be extremely resourceful.

? Maintain executive?s calendar, with special attention to guiding the executive through each day?s schedule.
? Sophisticated and timely methods of coordinating meetings and preparation of meeting materials.
? Researching current promotional marketing trends in the areas of film, TV, sports, fashion, gossip, news and social networking.
? Manage all communication by answering, screening, and keeping a detailed phone log of calls.
? The ability to work independently, prioritize workload, and exhibit acute attention to detail is required.
? Ability to manage multiple conflicting deadlines and competing priorities.
? Coordinate meetings and/or travel arrangements by developing itineraries and agendas; booking transportation; arranging lodging and meeting accommodations.
? Ability to liaison with senior management, high-level executives and vendors.
? Preparing and submitting expense reports.
? Creating databases of relevant agencies/contacts.

Basic Requirements:
? Minimum 1 year experience in an Administrative support role is preferred.
? Previous promotions agency or relevant entertainment industry experience is preferred.
? Undergraduate degree in English, Communications, or Publicity preferred.
? Must be extremely proficient with Power Point
- Must have excellent verbal and written communication skills.
? PC skills - Word, Excel, Outlook, database applications.

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